BOARD OF
February 26, 2014
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, February 21, 2014.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, February 19, 2014, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. ____________ expressing condolences to the Family of Dr. Patricia Fisher Reed. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
The
following items, No. 6 through 16, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $7,187.60 for period ending February 18, 2014, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 597029 through 597407 for Oklahoma County in the amount of $285,299.08 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. TC-2014-004 Tort Claim
Case No. TC-2014-005 Tort Claim
Case No. CV-2014-263 Foreclosure and Vacating
Case No. CJ-2014-927 Foreclosure
Case No. CJ-2014-7 Dismissal
9. Monthly Report of Fees
for the month of January, 2014.
(Document Received)
Election Board $104,385.98
County Assessor $ 2,308.00
10. Receive Depository Fund Accounts Summary for the month of December, 2013 and January, 2014. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
11. Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of
the Oklahoma County District No. 1.
These items have been declared surplus, and with approval, will be sold
at state auction in accordance with the provisions set forth in Title 19
Section 421. (Document Received)
One (1) 1992 Ford
F-450 Super Duty, c/n DA302-00187, s/n
2FDLF47MINCA97666, acquired 06/15/1992 from Dub Richardson, 3815 N. May Ave.,
Oklahoma City, OK 73112 for $17,833.00
One (1) 1998
International Dump Truck w/ 15yd Dump Bed, c/n
DA302-00192, s/n 1HTSHAARXWH528115, acquired 11/19/1997 from H.D. Copeland
Trucks, Inc., 1735 W. Reno, Oklahoma City, OK 73106 for $49,190.00
One (1) John Deere
Mowing Tractor, c/n
DA304-00120, s/n LO6310H258758, acquired 10/11/2000 from Riverside Tractor,
5029 S.E. 44th, Norman, OK 73072 for $32,997.27
One (1) Kubota L450
Tractor, c/n DA304-00128,
s/n 10097, acquired 05/08/1986 from an unknown vendor for $8,940.00
One (1) Mikasa LG30-3600 Rammer, c/n DA322-00101, s/n N1010, acquired 05/12/2005 from
United Rentals, 5101 W. Reno Ave., Oklahoma City, OK 73127 for $2,536.00
One (1) Farley Gemni High Pressure Washer, c/n DA331-00102, s/n 7-7518-91, acquired 07/03/1991
from Ram Products, PO Box 23325, Oklahoma City, OK 73123 for $2,597.00
One (1) John Deere
HX15 10 Flex Wing Rotary Cutter, c/n DA333-00144,
s/n W0HX15E001733, acquired 06/30/2004 from John Deere Company, 11145 Thompson
Ave., Lenexa, KS 66219 for $10,990.07
One (1) DooBob 6 Brush Cutter, c/n DA333-00151, acquired 04/29/1993 from an unknown
vendor for $1,100.00
One (1) Libby
Generator, c/n DA417-00100,
s/n R25-2629, acquired 10/30/2001 from Department of Central Services, 3100 N.
Creston, Oklahoma City, OK 73111 for $1,812.97; cost adjusted 03/28/2005 to
$8,652.97
One (1) Wacker Plate Compactor, c/n DA444-00109, s/n 755305403, acquired 10/23/1997
from Contractors Supply, 20 N.E. 30th St., Oklahoma City, OK for
$1,495.00
One (1) Skidril Engine- Driven Post Driver, c/n DA444-00111, acquired 10/31/2000 from Unistrut Co., 4929 Blalock, Houston, TX 77041 for $4,735.00
12. Discussion and possible action to approve
Resolution No.___________ to surplus equipment from the inventory of
the Oklahoma County Sheriff. This
vehicle has been determined a total loss and will be sold to the insurance
company in accordance with the provisions set forth in Title 19 Section
421. (Document Received)
One (1) 2011 Dodge
Charger c/n B612-00454, s/n 2B3CL1CT2BH572266, acquired
07/18/2011 from Bob Howard Chrysler Jeep & Dodge, 13250 N. Broadway Ext.,
Oklahoma City, OK 73113 for $24,347.08
13. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County District No. 1.
These items were stolen, and with the requested disposal will be removed
from inventory in accordance with the provisions set forth in Title 19 Section
421. (Document Received)
One (1) John Deere
333DT Track Loader, c/n
DA312-00115, s/n 1T0333DMTCD234334, acquired 04/12/2013 from C.L. Boyd Company,
4220 W. Reno, Oklahoma City, OK 73126 for $59,960.26
One (1) Solesbee 84 Grapple Rake, c/n
DA325-00119, s/n 84420-6, acquired 05/21/2013 from C.L. Boyd Company, 4220 W.
Reno, Oklahoma City, OK 73126 for $3,000.00
14. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County HR/Health & Safety Department. This item is broken or obsolete, and is too
costly to repair, and with the requested disposal will be junked in accordance
with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Viewsonic PJ250 Portable Projector, c/n PS228-00006, s/n B16031703195, acquired
07/13/2004 from ViewSonic, 381 Brea Canyon Rd.,
Walnut, CA 91789 for $2,099.65
15. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County Assessor. This item is
broken or obsolete, and is too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421.
One (1) HP Deskjet 1055CM Printer, c/n
H236-01104, s/n SG1143313N, acquired 06/29/2001 from Mediasoft,
Inc., 7301 Broadway Extension, Ste. 120, Oklahoma City, OK 73116 for $9,116.20
16. Discussion and possible action to approve
Resolution No.___________ disposing of equipment from the inventory
of the Oklahoma County Clerk. These
items are broken or obsolete, and are too costly to repair, and with the
requested disposal will be junked in accordance with the provisions set forth
in Title 19 Section 421. (Document
Received)
One (1) Savin 3820 Fax Machine, c/n
F220-00089, s/n 4988700158, acquired 08/08/2008 from Standley
Systems LLC, 2601 NW Expressway, Ste. 600W, Oklahoma City, OK 73112 for
$1030.30
One (1) HP LaserJet
4100 Printer, c/n
F236-00547, s/n USJNH05740, acquired 12/20/2001 from Mediasoft,
Inc., 7301 Broadway Ext., Ste. 120, Oklahoma City, OK 73116 for $1034.08
One (1) HP LaserJet
4100 Printer, c/n
F236-00580, s/n U5LNG01492, acquired 06/28/2002 from Mediasoft,
Inc., 7301 Broadway Ext., Ste. 120, Oklahoma City, OK 73116 for $1034.08
One (1) HP 9000N Laser
Printer, c/n F236-00671, s/n
JPMN03160, acquired 05/06/2003 from Mediasoft, Inc.,
7301 Broadway Ext., Ste. 120, Oklahoma City, OK 73116 for $3495.24
One (1) HP 9000N
Duplex Tray, c/n F236-00679,
acquired 05/21/2003 from Mediasoft, Inc., 7301
Broadway Ext., Ste. 120, Oklahoma City, OK 73116 for $399.20
One (1) HP 9000N
Duplex Tray, c/n F236-00680,
acquired 05/21/2003 from Mediasoft, Inc., 7301
Broadway Ext., Ste. 120, Oklahoma City, OK 73116 for $399.20
One (1) HP 9000N Laser
Printer, c/n F236-00740, s/n JRBSY13282, acquired
10/15/2004 from Hewlett-Packard Co., 10810 Farnam Dr./ C10GM, Omaha, NE 68154 for $4319.00
One (1) HP LaserJet
1320tn Printer, c/n
F236-00838, s/n CNHC63W029, acquired 05/21/2006 from Office Depot, Inc, PO Box
633211, Cincinnati, OH 45263 for $599.99
One (1) Dell OptiPlex 320 Minitower PC, c/n F236-00869, s/n HGC7SC1, acquired 04/08/2007 from
Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92
One (1) Dell OptiPlex 320 Minitower PC, c/n F236-00870, s/n 4JC7SC1, acquired 04/08/2007 from
Dell Inc. Marketing LP, PO Box 676021, Dallas, TX 75267 for $882.92
One (1) Dell OptiPlex
755 Minitower PC, c/n
F236-00899, s/n 2BM3YD1, acquired 10/18/2007 from Dell Inc. Marketing LP, PO
Box 676021, Dallas, TX 75267 for $699.11
One (1) Dell OptiPlex
755 Minitower PC, c/n
F236-00928, s/n 2DTFZF1, acquired 03/31/2008 from Dell Inc. Marketing LP, PO
Box 676021, Dallas, TX 75267 for $725.26
One (1) Dell OptiPlex
755 Minitower PC, c/n
F236-00930, s/n 6CTFZF1, acquired 03/31/2008 from Dell Inc. Marketing LP, PO
Box 676021, Dallas, TX 75267 for $725.26
One (1) Dell OptiPlex
780 Minitower PC, c/n
F236-00990, s/n 21184363585, acquired 11/30/2009 from Dell Inc. Marketing LP,
PO Box 676021, Dallas, TX 75267 for $902.00
One (1) Dell OptiPlex
780 Minitower PC, c/n
F236-01028, s/n JYLZQN1, acquired 07/31/2010 from Dell Inc. Marketing LP, PO
Box 676021, Dallas, TX 75267 for $777.45
End
of Consent Docket
District
No. 2
17. Discussion and possible to action to
receive and respond to Reportable
Finding from the Oklahoma State Auditor and Inspector, for fiscal year end
June 30, 2013. Requested by Brian
Maughan, County Commissioner, District No. 2.
(Document Received)
District
No. 3
18. Discussion and possible action to approve CDBG-REAP Residential Anti-Displacement Plan. The
Residential Anti-Displacement and Relocation Assistance Plan document states
that the Council will not demolish structures, or relocate citizens due to this
grant without certain steps being taken. The work accomplished under this grant
will not result in citizen relocation or the demolition of structures. Requested by Ray Vaughn, County
Commissioner, District No. 3. (Document Received)
19. Discussion and possible action to approve the CDBG-REAP Citizen Participation Plan. The
Citizen Participation Plan document states that the Council will conduct
required public hearings, accept public input, and respond to concerns. Requested by Ray Vaughn, County
Commissioner, District No. 3. (Document Received)
20. Discussion and possible action to approve Resolution No. _________. The CDBG-REAP Fair
Housing document states that the town will not discriminate in the sale,
rental, leasing, and financing of housing or land. Requested by Ray Vaughn, County Commissioner, District No. 3.
(Document Received)
21. Discussion and possible action to approve Resolution No.___________ to apply for CDBG-REAP Grant. This
proposed $45,668.00 CDBG-REAP grant uses an already awarded State REAP Grant
for its match and has to be used for the same purpose as the State Grant: to
pay for drainage improvements along Main St. between E. 3rd St and
E. 5th St. in Arcadia, Oklahoma. Requested
by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
County Clerk
22. Discussion and possible action to approve Amendment to the Oklahoma Employee Benefit Plan effective March 1, 2014, to cover all medically necessary services provided to Plan Participants at The Surgery Center of Oklahoma at 100% with no copayment or deductible applies. This item was approved by the Oklahoma County Budget Board on February 20, 2014. Requested by Carolynn Caudill, County Clerk. (Document Received)
23. Discussion and possible action to approve Provider Services Agreement between The Surgery Center of Oklahoma and Oklahoma County. This item was approved by the Oklahoma County Budget Board on February 20, 2014. Requested by Carolynn Caudill, County Clerk. (Document Received)
MIS
24. Discussion and possible action to approve
Remote network access requested for Jamie Bell from EMCS (Energy Management
& Control Synergy). We need to set him up with portal access to the new
server that will be controlling the HVAC system that will be installed in the
Annex. Requested by Mike Harmon,
Director, MIS.
Recurring
Agenda Items:
25. Approve
all claims,
list available for inspection in the office of the
26. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
27. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
28. Commissioners Comments/General Remarks:
29. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
30. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307 (B) (9) (e) to engage in confidential communications regarding information technology of the public body including the design or functional schematics that demonstrate the relationship or connections between devices or systems, system configuration information; security monitoring and response equipment placement and configuration; specific location or placement of systems, components or devices; system identification numbers, names, or connecting circuits; business continuity and disaster planning, or response plans, or investigation information directly related to security penetrations or denial of services.
b. Pursuant to 25 O.S. 307 (B) (9) (e) to engage in confidential communications with Board s Attorney to discuss litigation status regarding the following cases: April Layton, ET AL V. Correctional Healthcare Management of Oklahoma, Inc. ET AL, Case No. CIV-09-1208; HCA V. John Whetsel and BOCC; CJ-2013-2068; Collins V. Lawson, BOCC & Sheriff John Whetsel; CIV-12-819-W
31. Action regarding confidential communications regarding information technology of the public body including the design or functional schematics that demonstrate the relationship or connections between devices or systems, system configuration information; security monitoring and response equipment placement and configuration; specific location or placement of systems, components or devices; system identification numbers, names, or connecting circuits; business continuity and disaster planning, or response plans, or investigation information directly related to security penetrations or denial of services.
32. Action regarding confidential communications with Board s Attorney to discuss litigation status regarding the following cases: April Layton, ET AL V. Correctional Healthcare Management of Oklahoma, Inc. ET AL, Case No. CIV-09-1208; HCA V. John Whetsel and BOCC; CJ-2013-2068; Collins V. Lawson, BOCC & Sheriff John Whetsel; CIV-12-819-W
33. Adjourn at __________ until 9:00 a.m., Monday, March 3, 2014.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board